VN/CAI/2018/27 National Finance Officer

Closing Date: 
Tuesday, July 17, 2018
Duty Station: 
Cairo Egypt

Under the overall supervision of the Chief of Mission and the direct supervision of the
Resources Management Officer (RMO), the National Finance Officer will be responsible and
accountable for the following duties:
Core Functions / Responsibilities:
1. Supervise, train, guide and lead the entire Finance Departmental staff, monitor their
performance and meet deadlines including the newly recruited staff members.
2. Liaise with project officers to ensure that all Implementing Partner disbursements are
done according to the MoUs.
3. Ensure integrity of all financial supporting documentation including the data posted
on PRISM to satisfy IOM and Donors’ regulations.
4. Prepare financial reports for the Country Office’s projects and donors for review by
RMO and CoM in coordination with RAS, ACO, and HQ units.
5. Ensure the submission of requested vouchers/supporting documents to donor(s)
when requested according to donor(s) specifics.
6. Ensure that all accounts in PRISM-Finance are entered with correct GL/vendor
7. Handles and respond with proper analytical approach to the “Periodic Checklist
Review” inquiries.
8. Ensure that all transactions listed in the Monthly Accounts Submission Form “MASF”
and the Checklist for Monthly Accounts Closure “CMAC” which would have
implications related to the country office accounts are duly generated, reviewed and
submitted alongside the forms to the Regional Accounting Support - Africa and Middle
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East “RAS” at the end of each month, while taking the necessary corrective action if
required in coordination with the Resources Management Unit and Program staff
9. Ensure appropriate projectization is prepared and performed for office costs and
ensure they are charged to correct budget lines.
10. Keep up to date PRISM revisions and ensure implementation of any new regulation,
and ensure that updates are implemented on time.
11. Coordinate appropriate financial actions with HQ Geneva, MAC, PAC and other
Country Offices.
12. Ensure that vendor, customer and General Ledger accounts are cleared monthly in a
timely manner and review and follow up all other outstanding financial matters with
banks, suppliers and donors.
13. Undertake quality monthly control checks on the accounts.
14. Provide supervision and guidance to Finance staff members when performing the
procedure of closure of the monthly accounts and ensuring that the task is done in a
timely manner.
15. Coordinate with various departments and personnel in the Country Office to clear their
advances and expenditures by charging them to the appropriate project.
16. Assist the RMO in the budget control process, analyse variances between budget,
actual expenditures, and outstanding commitments, and bring them to the attention
of the RMO along with any relevant financial or budgetary issues.
17. Assist RMO in coordination with project managers, to prepare and monitor budgets
for new projects, and doing the necessary follow up to ensure that corrective action
is taken accordingly.
18. Assist the RMO in the preparation of the mission annual budget submission and
19. Assist the RMO to maintain appropriate internal controls to safeguard the
organization’s assets, control cash and prevent fraud, and ensure correctness and
adherence to IOM accounting rules and procedures.
20. Assist in producing permanent instructions and procedures to complement or to adapt
the general instructions of IOM, taking into consideration the volume of activity,
staffing and the constraints and specific needs of the Mission, in the areas of general
administration and finance.
21. Act as certifying officer on behalf of and in the absence of RMO for all disbursements
and payments.
22. Communicate and work closely with other departments in ensuring the overall
objectives/performance is achieved always.
23. Ensure timely retirement of the Beneficiary assets once handed over and their deed
of donation are approved, and make sure that all acquired assets are blocked after
MIRO is done in coordination with the Procurement Unit.
24. Performs such other duties as may be assigned by the RMO.